Project Management Activities
Project management is the formulation and completion of a defined set of goals. This is a highly complex process, and one that calls for good organizational skills and well thought-out plan of action to follow. Due to the multifaceted nature of projects, there are many activities that fall under the umbrella term “project management.” To oversee a project from its initial stages through to its completion requires a number of skills, including the ability to manage resources, set dates, and facilitate communication. The following is a list of common project-management related activities:
- Setting goals within the overall framework of the project and ensuring that they are complete on time and in a satisfactory way.
- Establishing timetables for the project and its various subtasks. Monitoring the use of time for maximum efficiency.
- Estimating the resources, both material and human, required by the project and ensuring that they are distributed and used properly. Setting a budget for the project and keeping it within that budget.
- Organizing relevant documents and records so that they may be conveniently consulted by those working on the project.
- Analyzing the current conditions of the project and predicting future trends so as not to be caught off-guard by changes.
- Identifying potential risks to the project. Developing a risk management plan to deal with unfavorable contingencies.
- Assigning short-term tasks to specific groups or individuals and recording the progress made toward their completion.
- Managing any issues that affect the project; keeping an issue log that organizes issues by type and priority.
- Managing the quality of the products of the project. Providing adequate quality control and quality assurance. Finding ways to improve quality.
- Properly monitoring the closing stages of a project that is near completion.
- Facilitating communication among project members and between the project members and outside stakeholders.